Summer Experience | Columbus Academy

CLICK HERE TO VIEW THE 2025 BROCHURE
CLICK HERE FOR PRINTER-FRIENDLY VERSION

The Summer Experience 2025 schedule is now available! Get ready for an unforgettable summer filled with laughter, learning, and lasting friendships. From the arts and sciences, to athletics, and outdoor adventures, you can start making your plans now for a summer of endless possibilities! Please use the link above to view the online brochure. For Lower and Middle School divisions, be sure to check out the At-A-Glance week by week schedule guides and planning tool pages. Current CA families and Summer Experience families from last season will automatically receive a printed brochure in the mail in mid-to-late January. If you are new to Summer Experience and would like to receive a printed version of the brochure, please email Summer_Experience@columbusacademy.org, and we will be happy to mail one out to you!

Summer Experience 2025 has 8 weeks of programming for grades PreK through Grade 12. Sessions 1 and 9 offerings are primarily off-site/traveling to allow for preparation of our campus in order to provide the best possible experience for our campers and staff. For sessions 2-8, offerings are primarily on-campus. Beyond Camp programming is available for sessions 2-8 until 6:00 p.m.

Summer Experience 2025 Session Dates

1: June 3-6 (no camp June 2)
2: June 9-13
3: June 16-20 (no camp June 19)
4: June 23-27
5: No camp (campus closed for the week)
6: July 7-11
7: July 14-18
8: July 21-25
9: July 28-August 1

What's New and Noteworthy for 2025

Due to the rising costs of providing exceptional programming, we are implementing an increase in camp rates this year. This decision was not made lightly; it comes from our commitment to investing in our qualified and diverse teaching staff and maintaining a safe, enriching environment for your children. We understand this may present a challenge for some families, and we encourage you to utilize our installment payment plan that is outlined in more detail on page 5 of our brochure.
For the PreK Division, campers must be 3-years-old by May 1, 2025, as well as fully potty trained.
During the opening days of registration February 4-6, we will reduce the number of mandatory forms to be completed and submitted with your registration. We hope this will provide a better experience during high peak times. Similar to the medical form, we will make these forms available for you to log back in and complete at a later date. Please note completion of all forms will still be mandatory in order for your child to attend camp.
Friday Free Choice Showcase: Back by popular demand! In 2024, we brought back our live weekly showcase performance and incorporated it into our mid-afternoon free choice time on Fridays so campers could enjoy watching their friends perform. We will continue with this format for 2025. Please remember the live performance is for campers only, however, showcase programs will be recorded and a link shared with all families of participating camps throughout the summer.
Early pick-ups will only be scheduled in 30-minute intervals, and a reminder there are no early pick-ups after 2:30pm to allow our staff to prepare for carline duties. In addition, there are no early pick-ups from traveling camps; please plan accordingly

Registration/Payment

2025 Registration opening dates are as follows:

Priority Registration for Current CA families: February 4th from 9:00 a.m. – midnight
Priority Registration for returning families from SE24 & CA Alumni: February 5th from 9:00 a.m. – midnight
General Public: February 6th at 9:00 a.m.

Registration is available online only. Returning families will use current login credentials to access registration while new families will use the “New User Sign Up” to create an account. Please note you will not be able to create an account until registration opens. If you are a Columbus Academy academic year family, you can simply use your Columbus Academy mySchoolApp login credentials. Please look for the “Login using Columbus Academy MySchoolApp” button on the CampBrain sign-in page. If you would prefer a separate login, you may use the new user sign-up option if you did not create one the previous year.

For priority registration, the appropriate link will be sent via email the day prior to your registration opening date. This unique link must be used to access priority registration, and the link will only be active for the specified time period.

Beginning on February 6th when registration opens to the general public, the online registration site can be accessed by clicking on the “Register Now” button which will be added to the webpage just prior to that date.

If you are new to our online registration process, or would just like a refresher, check out the registration tutorial video or the step-by-step instructions below.

Click here to view Online Registration Tutorial Video
Click here to view Step-by-Step Registration Instructions

Registration is on a first come, first served basis for all programs. Many programs fill quickly and therefore, we recommend registering as early as possible. You will register according to your child’s “rising grade” meaning the grade your child will be entering in the 2025-26 school year. A non-refundable and non-transferable registration fee of $25 per camper is required at the time of registration. The registration and program fees are payable by credit card or ACH only. Pay-in-full is accepted at the time of registration or you may select our Installment Plan. All balances must be paid in full by May 1st or your registration will be cancelled for any unpaid camps. If you register after May 1st, full payment is required at the time of registration. Registration closes on Monday at 6pm for the following week’s camp session and new registrations or schedule changes will not be accepted after this deadline. ACH denials/errors will incur a $35 fee per occurrence. There is no proration for absences or conflicts due to schedule, vacation or other activities.

Installment Payment Plan

You may select the Installment Plan to divide your course fees total over three equal payments. Payment due dates are March 1, April 1 and May 1. Credit card or ACH payments will automatically be processed on the due dates. All balances must be paid in full by May 1st or your registration will be cancelled for any unpaid camps.

Waiting Lists

All programs have an enrollment maximum for safety and appropriate ratios. Once a program fills, a waitlist for that program begins through the online registration system. If the waitlist for a program has also been filled, it will say "FULL" in red text, and you will not be able to add this to your cart. We do encourage you to register for the waitlist when possible as we will see things move and shift from February-May. If there is a second-choice program with availability, you can sign up for that while also selecting the waitlist for your first-choice program. There is no course fee required to register for a waitlist. You will be notified via email if a space becomes available in your waitlisted class. You will have 24 hours to accept the open spot and make payment arrangements including the $25 registration fee if not already paid. Once the 24-hour window has expired, we will move to the next person on the waitlist. Waiting lists will close on May 15th and openings will not be filled beyond that date with the exception of extenuating circumstances.

Fees, Changes, Cancellations, Refunds and Deadline Policy

All camps have a minimum enrollment that must be met in order to run. Therefore, we must adhere to the following policy regarding cancellations. Please understand that after the deadline listed below, we have made firm financial commitments to our faculty and staff, in addition to purchasing materials for the class. The $25 per camper registration fee is non-refundable and non-transferable. The cancellation deadline is May 1, 2025. Any changes or cancellations made prior to May 1st will incur no penalty and course fees will be refunded in full. There is no refund for cancellations after May 1st. We do not fill openings from waitlists for late cancellations received after May 1st. Changes made to schedules after May 1st will be charged a $25 non-refundable change fee per child plus any difference in course fees. Registration closes on Monday at 6:00pm for the following week’s camp session and new registrations or schedule changes will not be accepted after this deadline. All change requests and cancellations must be submitted in writing to Summer_Experience@columbusacademy.org and a cancellation confirmation received.

If a child is removed for disciplinary reasons, there will be no refund. Exceptions to the cancellation/ refund policy will be considered for medical reasons only and proper documentation from the child’s doctor is required. CA Summer Experience reserves the right to cancel any program due to low enrollment. We will make every effort to place your child into another available program. You will be notified via email with alternative camp options or to receive a full refund.

Summer Experience 2025 Peace of Mind Policy

It is our hope that we will be able to run all of our Summer Experience programs as they were intended, but we have planned for possible contingencies if needed. If we should have to deviate from our original plans in any way, we want to make sure our families have options that are clear and easy to navigate. If any of our on-site programming is cancelled due to unforeseen circumstances, and we are not able to offer a virtual option, you will be refunded 100% of the camp fee. If you have elected an on-site program and we are able to offer a virtual option, you will have 24 hours to decline the virtual option and will be refunded 100% of the camp fee. In the event of any cancellation, the $25 registration fee is non-refundable.

Save the Date!

Join us at Columbus Academy on Saturday, May 31st, from 1:00-3:00pm, for our Family Meet & Greet! Registered families will receive an email by the beginning of May with more details.

CA Summer Experience Contact Information

Columbus Academy
Attn: Summer Experience
4300 Cherry Bottom Road
Gahanna, OH 43230

Summer Experience Phone:
614-509-2267
Director's Phone:
614-509-2529
Summer Experience Email:
Summer_Experience@columbusacademy.org
Director's Email:
KingA@columbusacademy.org

Welcome to Summer Experience!